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How to deliver a verbal warning as a supervisor manager you must be able to conduct employee meetings both positive and negative if you conduct a verbal warning in an effective manner the employee may leave the meeting feeling you are giving them a chance to correct behavior that could hold them back from progressing with the company follow these steps first prepare in advance document the problem and how the employees action or behavior differs from the company standards ask yourself is the employee aware of the company standards is there any written documentation which shows the employee is aware of the standard such as an employment handbook acknowledgment are there any mitigating factors such as business conditions conflicting directions then review employee file for prior documentation ie performance appraisals or other documentation second establish an uninterrupted time and place for the meeting make sure you conduct the meeting in private away from the eyes of other co-workers third get right to the point but ask questions in order to encourage the employee to provide an explanation or additional information let the employee talk about what is occurring or why performance isn't meeting standards this will help structure the next part of your discussion fourth obtain agreement about how performance is going to improve reiterate the employees importance to the team and then clarify your expectations that there is no confusion on the part of the employee and finally following up with an email after your conversation follow up with a summary of the discussion in an email and send to the employee ask them to confirm they received an hour of the same understanding then print in place in the employees file if it appears the employee is not serious about improving you must take a firmer tone and say something like this is important because if you don't improve a cuddly determination at this point I'm giving you a verbal warning which will be placed in your personnel file if the conversation has been positive you can say I'm glad we had this discussion because I feel confident that you will be able to meet expectations going forward visit us at turnkey dot-com to download a library of human resources forms including warning notices and other training materials don't forget to subscribe to our YouTube channel to sample our how-to video archives for free